The simple stock portal. Built for SME's..

A simpler way to share stock levels with your customers.

You’ve built a great business, but how do your trade buyers know what is actually available to order?

If your stock levels are hidden or trapped in static spreadsheets, you aren't giving your customers the reassurance they need. And if you can't reassure your trade buyers, they can't reassure their clients.

When a retailer or merchant is quoting a customer, guessing stock is a risk. If an item is backordered, they let their client down—and next time, they’ll simply quote a competitor.

Instead of creating unnecessary stock calls and emails, give your approved buyers a secure, gated 24/7 lookup dashboard. Whether you supply bathrooms, tiles, timber, toys, cards, or hardware, StockPortal.io gives your buyers total confidence without the heavy IT setups or costs that come with them.

StockPortal.io

Low cost, affordable portal service.

We bridge the gap between spreadsheets and intergrated systems, helping you provide your customers with a reliable, easily accessible stock portal.

Why Stockportal.io?

Every day, small and medium suppliers waste hours answering the exact same questions over email, text, and phone: "Is this in stock? When can I get it?"

Your customers need immediate reassurance so they can quote their clients and stick to their schedules. If they can't verify stock in seconds, they move on to someone who can.

Built specifically for sole traders and SMEs in any industry.

For giant corporations, complex integrated ERP portals are fine—they can easily absorb the massive build costs, months of integration, and software bloat.

Until now, sole traders and SMEs were stuck between two extremes:

Spend thousands on a bloated system you don't need or stay suck emailing static spreadsheets and answering constant phone calls.

StockPortal.io bridges that gap. We deliberately stripped away the unnecessary bloat to give you a lean, fast, and effortless portal that works straight out of the box.

StockPortal.io — The Gated B2B Stock Portal for Trade Suppliers

If you currently give your customers absolutely no stock info because you dread the workload, or if you are still stuck sending manual files, StockPortal.io completely changes the game. Whether your stock levels change once a month or twice a day, our platform bends to fit your exact business schedule.

Our unique Exception-Rule engine shrinks your focus down to only the items facing disruptions. If you give no info today because you don’t have time to manage a complex system, you don’t have to—our portal assumes everything is available by default. Updating your status takes just a few seconds per item. Realistically, you can toggle 20 out-of-stock items in under 5 minutes—and with our 1-click Add Back In Stock button, you can clear them all and reset your dashboard in under a minute the second your delivery arrives.

Instead of keeping buyers completely in the dark or drowning in data entry, your focus shrinks to just the handful of updates that actually matter. Give your approved trade buyers a secure, gated 24/7 live dashboard they can trust, managed entirely on your own terms.

Simple, Flat Pricing

From $99 / Month

• No Build Costs or Setup Fees: Zero upfront development expenses.

• No Long-Term Contracts: Simple monthly subscription; cancel anytime.

• Hosted & Managed: Fully hosted on your dedicated subdomain (yourbrand.stockportal.io).

The Spreadsheet Nightmare vs. The Exception-Rule Portal

If you are still emailing or messaging stock spreadsheets to your customers, you are forcing them to look at your business through a cluttered lens. Here is how our portal completely replaces the old way:

No More Trawling Through Spreadsheets on Mobile

Over 60% of web traffic is now on mobile devices. Buyers hate pinching, zooming, and scrolling through endless rows of a dead Excel sheet on their smartphones while standing on a busy retail floor. On our portal, they get a clean, highly visual dashboard designed for smartphones and desktops alike.

No More Hunting for Last Week's Email

Customers constantly lose attachments, leading to the dreaded text: "Can you send me the latest stock sheet?" With our portal, they have one permanent link bookmarked on their device, knowing it is always live 24 hours a day, 7 days a week.

Update as Little or as Often as You Want

Your data maintenance fits your workflow. Update it once a week, once a day, or twice an hour. Because you are only editing the handful of items that are unavailable, keeping the portal completely accurate takes seconds of your day. The higher your stock levels, the less you have to do.

Reset Your Entire Portal in 1 Click

When a new delivery arrives at your warehouse, you don't have to manually update items one by one. Hit the master Add Back In Stock button, Your item instantly resets to back in stock.

Blind Sending vs. Powerful Sales Tracking

When you email a spreadsheet, you have no idea if the customer ever opened it. With our dashboard, you see exactly who logged in, how many times they checked your stock, and when they were last active—giving you instant sales intelligence.

Why B2B Suppliers Choose Our Portal

Clean, Visual Product Range Cards

Your gated portal automatically bundles your inventory into clean, visual Range Cards (e.g., one master card representing an entire product line or collection). Your customers see an uncluttered, executive dashboard; a See Details button only appears on a card if a specific item inside that range goes out of stock.

Direct Access Control with Zero GDPR Overhead (No Emails Required)

We respect your business relationships and data security. Our platform never collects or stores email addresses.

• You Create the Accounts: You have total control. Create secure, arbitrary usernames and passwords for your trade customers instantly right from your admin panel.

• No Privacy Overhead: Because we strictly use non-identifiable usernames rather than sensitive email databases, your corporate privacy and GDPR risks are virtually zero.

• Easy Pass-Along: You can generate a single login for a retail storefront (e.g., LondonBranch) in two clicks and hand it right to their team.

Turn Stock Visibility into Sales Intelligence

Your admin dashboard doesn't just show inventory—it tracks active buyer interest behind the gate.

• See exactly how many times each customer logs in and when they were last active.

• Spot Warm Leads: Identify customers checking your stock multiple times a week to catch high buying intent.

• Identify At-Risk Accounts: Spot customers who haven't logged in for a while so your sales team can proactively reach out and secure the next order.

Instil Buyer Confidence in Real-Time

The moment you flip a toggle or hit the reset button, a live date and time stamp updates on your customers' screens (e.g., "Verified today at 14:53"). When buyers see exactly when the data was verified, they stop messaging you to double-check. They simply place their orders with confidence.

The Dynamic In-Stock Radial Dial

The centerpiece of your dashboard is a live, circular dial that automatically calculates your exact In-Stock %a gainst your entire SKU catalogue.

• Instant Trust for Buyers: The moment a retail customer logs past the gate, they are greeted by a bold, professional visual showing your overall availability (e.g., "98% In Stock"). It builds instant confidence before they even look at a single product.

• Your Operational Scorecard: Watch the dial dynamically shift in real-time as you log exceptions or instantly bounce back to a perfect 100% when a delivery truck arrives and you hit the reset button.

Fully Managed Setup & Rollout

We handle the technical heavy lifting to get your gated portal live.

• Concierge Setup: We fully build, structure, and launch your custom product dashboard for you.

• Take the Reins: Once live, you can immediately begin creating your own customer usernames and passwords to grant immediate access to your gate.

• Zero Technical Friction: No IT bottlenecks, no development delays, and total control over your trade customer communications.

We already use spreadsheets to communicate stock. Why consider this?

Spreadsheets work for internal tracking, but they fail when it matters most—especially on mobile devices, where over 60% of web traffic happens today.

Trade customers don't read stock emails for fun—they only open them when they need to check a specific product for a live quote. By the time they actually open that attached file a few days later, the data is already out of date.

Worse still, when a merchant is out on site or sitting with a client speccing a project, trying to open, pinch-zoom, and trawl through rows of a messy spreadsheet on a smartphone screen is simply not viable. StockPortal.io gives your buyers an instantly available, fast, clean, visual dashboard designed to answer the single question that actually matters: Is it in stock?

See more

How does the portal benefit our business when all products are fully in stock?

It actually works incredibly well ,the reason is two-fold, it acts as an automated, 24/7 visual proof engine that actively helps your trade buyers close deals.

The smoother your internal supply chain runs, the less management your portal requires. Even when you have zero out-of-stock items, StockPortal.io works continuously for your brand:

• Instant Visual Confirmation: Whether it's 8:00 AM at a busy trade desk or 8:00 PM on a site visit, merchants and end-clients get instant visual proof and confirmation that your full range is ready to dispatch.

• Accelerates On-the-Spot Sales: When a retailer is sitting with a client speccing your products, pulling up a clean, live dashboard confirming "In Stock" gives both parties total confidence to commit to the order immediately

• Zero Effort Confidence: Your portal delivers total customer transparency around the clock with zero ongoing admin effort required from your staff.

Why doesn't the portal show exact numerical stock quantities?

Because 95% of trade buying is regular, low/mid-quantity repeat business from multiple customers—and when a massive order does come along, it requires a conversation anyway.

We specifically set out to build a lean,fast system with no unnecessary bloat, delivering an extremely value-driven price point for SMEs.

• The Reality of Trade Sales: Most of your daily orders are small and frequent. Buyers don't need to know if you have 14 or 400 units—they just need quick confirmation: "Is it in stock?"

• The Exception vs. The Rule: Realistically, how often does a customer order 10 or 15 units of a single item at once? When that happens, it’s a major order. The customer naturally wants to call your sales rep—partly to double-check delivery ETAs, but mostly to ask: "Can you do me a bit of extra discount for this quantity?"

• Why That's a Good Thing: Those bulk orders are where a human sales rep should step in to negotiate, secure the deal, and make sure everything goes smoothly.

Full ERP integrations that can track individual unit counts are built for larger enterprises. We built StockPortal.io for a simple,lean system that works for the majority of SME business—giving buyers the fast binary answer they need for everyday orders, while leaving high-value bulk deals where they belong: in the hands of your sales team.

Is StockPortal suitable for sole traders and SMEs?

Yes, StockPortal.io is built specifically to accommodate sole traders, small businesses, and growing SMEs. You do not need a large IT team, complex enterprise software, or a massive budget to use it. It gives individual tradespeople and small merchants an instant, professional stock availability checker without the overhead of heavy enterprise tools.

Is our product range and account list secure?

Yes. You keep total control over who views your portal.

Your portal is not a public directory open to the open web or your competitors. You generate secure, individual logins for your approved trade customers, ensuring that only verified accounts can view your stock availability.

Why is 24/7 instant confirmation so critical for trade customers?"

Because buying decisions, quotes, and job specs don't just happen between 9am and 5pm—and the value of instant reassurance cannot be underestimated.

Your customers work long hours and need answers on their schedule, long after your office or trade counter has closed:

• On the Sofa at 10:00 PM: A contractor pricing up a job late at night needs to know if materials are available before committing to a client's tender.

• On a Site Visit at 8:00 PM: A merchant walking a job site with an end-client can pull up the portal on their phone to verify product availability on the spot.

• Early Morning Specs at 6:00 AM: An estimator speccing projects before trades hit the road can check live status instantly.

Whatever the device and whatever the hour, giving your buyers instant visual confirmation that a product is in stock gives them total confidence to lock in specs and commit to orders immediately.

Are there long-term contracts or hidden fees?

None.

We keep subscription terms completely transparent and flexible. There are no onboarding fees, developer costs, or rigid multi-year corporate contracts, and you can adjust or cancel your account at any time.

See our T&Cs for full details

What if our customers still prefer to call our office?

That's actually a good thing. Phone calls are a vital part of trade relationships—especially for larger, high-value orders.

Having spent 30 years in trade sales, I know firsthand that habits are hard to change. Our portal isn't built to cut off human contact; it gives you the visibility to make those phone conversations even better.

• Track Portal Usage: Your dashboard shows you exactly who is using the portal and who isn't.

• Prompt the Conversation: When a client rings up out of habit, it gives your Sales Rep or office a natural opening: "By the way, did you know you can check our live stock 24/7 on your phone?"

• Build Confidence: Reinforcing your fantastic stock levels over the phone while highlighting 24/7 access gives buyers total confidence in you, your products, and your reliability.

I've seen portals that are built for online sellers. How is StockPortal.io different?

Many smaller inventory portals out there are designed for e-commerce sellers who need automated APIs to keep online retail shopping carts in sync across platforms like Amazon, Etsy, Shopify, and WooCommerce.

StockPortal.io was built for a completely different market: SME trade suppliers who sell directly to physical merchants, stockists, and showrooms.

Trade buyers don't buy through consumer web carts—they order on trade account credit, via email, or over the phone. They don't need complex e-commerce checkout APIs; they simply need a fast, gated search engine to verify live stock availability before placing an order. StockPortal.io fills that exact gap without the unnecessary online retail bloat.

What industries can use StockPortal.io?

StockPortal.io works for any industry that sells products or materials to trade sellers. Whether you are in construction, plumbing, electrical, automotive, stationery, retail supply, or manufacturing, StockPortal.io provides a fast, lightweight stock lookup tool for your customers to check your stocks when they need it. If you manage SKUs and have trade buyers, StockPortal.io fits your business model regardless of your sector.

How do customers know the stock information is up to date?

The portal dashboard features a prominent, live timestamp showing the exact date and time the portal was last updated. Every time an SKU is edited it shows the last time, reassuring your customers.

• Zero Guesswork: Whether a customer logs in at 6:00 AM before hitting a site or 10:00 PM while pricing a job, they instantly see when the data was refreshed (e.g., "Last updated: Today at 08:30").

• Instant Reassurance: Seeing a clear, recent timestamp gives trade buyers complete confidence that the status on screen is current, accurate, and ready to rely on without needing to phone in just to double-check.

How difficult is the initial setup? Do we need IT support?

Zero IT support is required. We handle the entire account setup for you. All we need to get started is a simple 3-column spreadsheet containing your Range, SKU, and Description.

How many SKUs do you support?

Our premium package supports up to 5,000 SKUs as standard, allowing you to upload and manage your full catalogue effortlessly via a simple 3-column spreadsheet. Need more than 5,000 SKUs? We handle custom high-volume catalogues too, get in touch to discuss.

Does this need to connect directly into our internal ERP or accounting software?

No, and that is by design. ERP integrations often cost thousands, can take months of developer time, and risk exposing sensitive internal accounting data. Stockportal.io provides a lightweight, standalone mobile lookup tool that launches in minutes without touching your internal IT infrastructure—giving you a fast, zero-risk solution at a fraction of the cost.

How does Stockportal.io handle prices and customer trade terms?

Stockportal.io explicitly does not display prices, discount tiers, or account terms. Your buyers already have their price books, brochures, and sales reps for pricing. Keeping sensitive commercial data off the platform protects your pricing integrity and ensures zero risk of price leaks to competitors.

How do we notify customers during holiday closures or inventory audits?

Portal admins can post a global notification banner across the top of the portal in seconds (e.g., "Warehouse closed for Easter break—orders resume Monday"). Every buyer logging in gets the message immediately on their mobile device.

Premium portal subscription only

Do trade buyers need to see exact stock quantities?

No. In B2B trade sales, buyers rarely care whether you have 4 or 400 items in stock—they simply need a fast, binary answer: Is it available right now, or is it out of stock?

What happens if an item is out of stock? Won't customers just buy from a competitor?

If an item is out of stock, you run that risk regardless—that is an inventory availability issue, not a portal issue. The real risk is leaving buyers in the dark. Because your trade buyers already prefer doing business with you, seeing an accurate backorder ETA right in the portal lets them manage their client's expectations and timescales on the spot—giving you a far less chance of losing the deal to a competitor.

Do trade buyers need to create accounts with personal details or emails to log in?

No. StockPortal.io is huge on privacy and data protection. We do not require personal customer details or emails for daily portal access, keeping the onboarding process completely friction-free and compliant with data privacy regulations.

Will using Stockportal stop my trade customers from calling us?

It will help reduce the low-value admin calls, not the relationship-building ones.When a buyer needs a massive order or a custom quote, they will still call to check stock and negotiate bulk pricing—and those are the exact revenue-generating conversations you want your phone lines open for.

How does instant search help buyers who only purchase a few specific items?

Trade buyers don't want to scroll past hundreds of irrelevant items on a job site. They simply log into the portal, type their specific SKUs into the search bar, receive instant availability status in under three seconds, compose their order request, and send it to your sales desk.Even if they don't have the SKU , they can simply search by range, if the range card appears with no 'check details' warning, all items in that range are in stock, if it has check details warning they click to view and all items in that range that are out of stock are shown.

How do trade buyers place orders through the portal?

Buyers can search items, select quantities, and compose an order request directly inside the portal. Once submitted, the composed order is sent straight to your specified sales inbox. Your sales team retains full human control to verify everything and check account credit, and apply terms before processing.

How much time does it take to keep stock levels updated?

Virtually none. Stockportal.io operates on an exception basis: every item is set to "In Stock" by default, so you only touch items that run out. Flagging a SKU as "Out of Stock" takes seconds, and marking 20 out-of-stock items takes under two minutes. Spending just two minutes updating out-of-stock items can easily save your office an hour or more of lost time handling repetitive stock-check phone calls and emails throughout the week. Restocking takes just one click per SKU.

How do trade buyers place orders through the portal?

Buyers can search items, select quantities, and compose an order request directly inside the portal. Once submitted, the composed order is sent straight to your specified sales inbox. Your sales team retains full human control to verify everything and check account credit, and apply terms before processing.

What if the team member responsible for updating stock is absent?

Because Stockportal.io is so simple, updating stock is nobody's sole duty—it is everybody's capability. Anyone on your team (sales reps, warehouse staff, or management) can log in from a smartphone or browser. The moment anyone notices a SKU has run out, they can toggle it to "Out of Stock" and add an ETA in seconds and instantly update your customers.

Will our trade buyers actually adopt a digital portal?

Yes, absolutely—and we have first-hand proof of this from real-world trials with many of our existing trade customers who adapted to it immediately. We trialled the UI and feature set directly with everyday trade buyers to ensure it fits their workflow perfectly. Adoption is so high because it requires zero tech skills. There are no app store downloads to manage, no complex navigation menus, and no passwords to constantly reset. Buyers simply save the portal as a single-tap bookmark on their smartphone home screen, search a SKU, and get instant stock answers in seconds.

How can Stockportal.io help handle overdue or non-paying trade accounts?

Admins can toggle non-paying customer accounts to Overdue with a single click. The next time that customer logs in to check stock, a prominent banner notifies them that their account is on hold and orders will be affected. It acts as automated credit control, prompting payment without forcing your sales reps to play "bad cop."

How are seasonal catalogue updates or new product launches handled?

If you choose our Premium plan, catalog management is fully included. Whenever you introduce new product lines or drop discontinued ranges, simply email us your updated 3-column spreadsheet and our team will update your master catalogue for you.

How many SKUs do you support?

Our premium package supports up to 5,000 SKUs as standard, allowing you to upload and manage your full catalogue effortlessly via a simple 3-column spreadsheet. Need more than 5,000 SKUs? We handle custom high-volume catalogues too, get in touch to discuss.

How Orders Work on StockPortal.io

Why doesn't my order go directly from your portal to the supplier's office? We intentionally do not send orders directly from our servers to the supplier on your behalf. Standard order systems force all communications through a central portal email. Because supplier offices operate differently—many using auto-replies and automated order confirmations sent straight back to the originating address—sending orders from our email would mean their confirmations come to us, not you.

We would then have to forward your private business communications back to you. Not only is this counter-intuitive and slow, but it also creates unnecessary data handling risks. Your purchasing activity is none of our business, and we built StockPortal.io specifically so it does not hold or process any of your private data.

How do I place an order through the portal? We make passing along your order seamless while keeping you in complete control of your data. You have two instant options:

• Pre-filled Email Client (One-Click): Fill in the order form on the portal and hit Send. This automatically opens your default email app with all your order details pre-populated. You simply hit send from your own email account—meaning the order originates from you, and all supplier confirmations return directly to your inbox.

• Copy & Paste: If your default email client isn't configured, simply click to copy your inputted data, open your preferred email provider, paste it directly into a new message, and send.

Either way, the order comes from your email, responses return directly to you, and your private operational data stays entirely in your hands.

Zero IT Integration Required

We don’t charge anything to set up and launch your portal. You only start paying your monthly subscription once the system is live and ready for your retailers to use.

No Minimum Term Contract

We keep things simple with a flexible, month-to-month service. You are never locked into a long-term contract, and you can cancel at any time.

No Upfront Cost or Build Fees

The portal runs entirely on its own secure link. There is no risk of breaking your existing systems, no expensive developer fees, and no complicated setup.

Fast and Simple Dashboard for Everyone

No training or tech skills required. Your team can make items "out of stock" in under 30 seconds, and your customers get a clean, fast up to date stock information.

Instantly inform your customers

If you run out of an item, you can mark it out of stock instantly. Your customers see the change immediately the next time they use the portal—no more waiting for next Monday's email.

Direct-to-Office Ordering

Customers can search your stock and place orders directly through the portal. The order goes straight to your sales office inbox for instant processing.