StockPortal.io

Simple , Affordable Stock Portal Solution for SME's

No messy, ignored spreadsheets.Just a clean, visual portal built for simplicity.

Give your trade buyers immediate confidence in your stock levels—without paying thousands for an enterprise portal.

Test Drive The Portal - Live Demo

Experience the interface your team and trade buyers will use with our sandbox demo - log in and take a look around, search for SKU's ,add or remove items back in stock , log in now using the details below.

Username - sandbox

DEMO ACCESS

Password - sandbox26

https://sandbox.stockportal.io

Eliminating Wasted Calls and Emails

Practical Customer Insights

You can create unlimited admin accounts.The workflow can be shared across your entire team. When a customer service rep or warehouse team member realises an item has run out, they can log in and update it right then and there. Done, updated in less than 30 seconds.

Every time a customer logs in, the system keeps track. Your team can see how often each customer utilises the portal and when they last logged in—giving your sales reps helpful context for their next catch-up call.

Effortless Maintenance

Reduce calls and emails asking if an SKU is available . When the portal is updated regularly and correctly , customers see the exact details they need at a glance. This completely removes the administrative burden, saving valuable time for your office staff, agents, reps, and customers alike.

Moving Beyond Static Spreadsheets

Spreadsheets are highly familiar, but they present a few quiet hurdles when it comes to keeping your customers informed:

The Missed Email

Weekly stock emails often go unread. Resellers rarely care about stock levels until the exact moment they need a specific item. By then, the email is buried in their inbox. StockPortal.io gives your customers instant access to live stock data precisely when they need it from any device.

The Friction for Retailers

Checking a single item shouldn't require opening an email, downloading a file, and hunting through thousands of rows and columns. StockPortal.io provides a clean, simple dashboard where retailers can browse exact ranges, spot out-of-stock items at a glance, or search directly by SKU in seconds.

Version Control

The moment a spreadsheet is emailed, it becomes a static document. If a stock status changes shortly after you send, the first your customer knows of this is the next time you send the spreadsheet and you have to hope they actually read it.Our portal gives them a reliable 24/7 access point to find this information via an device rather than scrolling through emails trying to find last weeks spreadsheet that may now be inaccurate.

Limited Visibility

Email attachments offer no feedback. You have no way of knowing which retailers are actively checking your stock or when they last looked. StockPortal.io gives you clear visibility into customer activity.

Data Security

Once a spreadsheet is emailed, it can easily be forwarded or shared outside your trusted network. StockPortal.io is fully password-protected, ensuring only the trade accounts you approve can view your inventory data.

A Stock Portal Designed for SMEs

Effortless Maintenance & Maximum Efficiency

Direct Business & Commercial Benefits

How It Works for Your Team Behind the Scenes

• The Higher Your Stock Levels, The Less You Do

  Because of exception-based tracking, your workload drops as your availability rises. If 98% of your catalog is in stock, you only ever manage the 2% that isn't. If you only have 5 out-of-stock SKUs, you only toggle 5 items. High availability means virtually zero time spent updating your portal.

• Streamlined, Seconds-Fast Updates

  Forget re-uploading massive catalog files or rebuilding spreadsheets every week. Simply toggle out-of-stock SKUs on or off, and your portal instantly reflects live status across your entire retail network.

• Zero IT Overhead or Technical Maintenance

  There are no server scripts to manage, no complex ERP integrations to maintain, and no broken spreadsheet formulas (#REF!) to fix. We handle all hosting and infrastructure at yourbrand.stockportal.io so you can focus on growing your business.

• Self-Sustaining 24/7 Access

  With over 60% of web traffic happening on mobile devices, your retail partners get round-the-clock, instant access on their phones. Once live, the portal serves your customers automatically—eliminating weekly email blasts and version control headaches forever.

• Zero App Installation or Support

  As a clean, browser-based dashboard, neither you nor your trade clients ever need to download, update, or troubleshoot mobile apps. It works seamlessly out of the box on any smartphone, tablet, or desktop.

• Instant Setup at yourbrand.stockportal.io

  We set up your dedicated portal on our hosted network. You don't need web developers, server space, or technical configuration.

• One-Time Setup of Product Ranges

  Add your product categories and SKUs once. You only list what you sell—no complex database integrations or custom code required.

• Create Trade Accounts in Seconds

  Generate password-protected logins for your verified retail stockists. You decide exactly who gets access and can add or remove accounts anytime.

• Toggle Out-of-Stock SKUs

  When an item runs out, log in and switch that specific SKU to "out of stock." When it's back, toggle it back on. That's it.

• Check Your Usage Dashboard

  Log in anytime to see which stockists are checking your inventory, when they last logged in, and which SKUs are getting searched the most.

• Live Updates

  Our last updated display on the dashboard enables your customers to know exactly when the portal was last updated, reassuring them of the accuracy of the information.

Getting your portal live and keeping it running requires no technical skills and zero IT support.

• Total Customer Accountability

  See exactly which stockists log in, when they checked, and how often they use the portal. When a retailer asks about stock, you can instantly see if they checked the free visual tool you provided.

• Protected & Private Trade Access

  Emailed spreadsheets get forwarded to competitors. StockPortal.io is password-protected, meaning only the accounts you approve can see your stock levels and product ranges.

• Zero Upfront Investment & No Contracts

  No developer bills, no setup fees, and no long-term software commitments. You pay a simple monthly subscription that you can start using right away and cancel whenever you want.

• Built for How Retailers Actually Work

  Over 60% of web traffic is on mobile. Instead of asking busy stockists to pinch-zoom messy spreadsheets on their phones, give them a clean dashboard where they can find a SKU in seconds from any device any time of the day.

• Always Accurate, 24 Hours a Day

  Stop relying on static spreadsheet emails that go out of date an hour after sending. Your dedicated portal at yourbrand-stockportal.io gives retailers one reliable place to check accurate stock status 24/7.

Managing stock updates shouldn't consume your valuable time. StockPortal.io is engineered so your team spends seconds—not hours—keeping your retail network fully informed.

StockPortal.io is built to give your retail partners instant answers while protecting your data and eliminating administrative hassle.

Engineered for Pure Speed and Efficiency

By focusing strictly on live inventory availability, StockPortal.io is designed to be as lean and lightweight as possible.

• Zero Unnecessary Bloat: We kept the platform focused purely on core features so the web app loads instantly on phone, tablet, or desktop.

• Instant Answers: When a retailer is on the showroom floor or putting together a quote, they can access live availability data in seconds without navigating multi-tiered menus.

Accessible Anywhere, Anytime: Supporting Your Trade Network

Business doesn't only happen between 9-to-5. StockPortal.io is fully responsive and accessible from any device, at any time.

• Late-Night Specification Checks: Whether a designer or retailer is working on a specification at 9 PM or over the weekend, they can verify your stock status immediately without waiting for office hours.

• On-the-Spot Reassurance: When a retailer is sitting with an end client who asks, "How quickly can I get this?", they can pull up your portal on a tablet or smartphone and provide visual confirmation on the spot.

• Stronger Relationships: Providing 24/7 visibility makes your brand easy to work with, supporting repeat business and long-term customer loyalty.

Simple Monthly Subscription: Transparent & Flexible

We believe offering a modern digital tool to your trade network should be straightforward and accessible.

• £0 Setup & Build Fees: We offer our platform with zero setup fees or custom build charges.

• Accessible Pricing: From just $99 per month, you can have your own dedicated, branded stock portal ready for your clients.

• Cancel Anytime: You retain total flexibility with month-to-month billing and no long-term contract lock-ins.

You Are in Complete Control: Effortless Stock Management

Your business should be run the way you choose. You remain in complete control of your stock display and how often you update the portal, without relying on automated background syncs.

• Under 30 Seconds to Update: Adding an out-of-stock item takes less than 30 seconds. Updating 10 out-of-stock SKUs takes under 5 minutes.

• One-Click Restock: Reinstating an item as in-stock is as quick as clicking a single button.

• Minimal Maintenance: When your inventory levels are stable, there is virtually nothing to manage on the portal.

• Live "Last Updated" Tracker: Every time you adjust a SKU—whether updating an out-of-stock item or bringing one back—the live tracker on your homepage updates automatically. This gives your retailers complete confidence in the accuracy of your information.

Complete Price Privacy: Keeping Financial Data in Your Hands

Many trade platforms allow you to upload price lists, wholesale margins, and discount structures into their database.

In line with our lean philosophy, we believe keeping pricing separate from stock checking is the cleanest approach. Your customers already know their terms—they have your printed brochures, your price lists, and established relationships with your sales reps on the road and your support team in the office.

We operate with a strict zero-pricing framework. We don’t ask for your prices, and we don’t store them.

• 100% Financial Privacy: Your RRPs, tier structures, and trade discounts remain entirely within your internal management systems.

• No SKU Valuation Exposure: Because the app does not store price data, your financial trade information is never hosted on external servers.

• Pure Stock Verification: The portal focuses solely on confirming physical stock availability, keeping the web app lightweight and secure.

Respecting Established Ordering Workflows

Over 30 years in this industry, we’ve learned a fundamental truth: businesses have established ordering preferences that work for them.

Whether your accounts place orders via direct email, quick-quote sheets, phone calls, or internal software, continuing to use those trusted methods keeps operations smooth.

StockPortal.io allows your team and stockists to maintain their existing ordering habits while using the web app purely for fast stock visibility.

Simple Technical Setup: Quick, Clean, and Easy

Launching your portal is designed to be smooth and straightforward without requiring complex IT support or hosting changes.

• No IT Integration Needed: You can get started without needing software developers or complex integrations.

• Custom Subdomain Branding: You receive a dedicated web link—your-brand - stockportal.io.

• Direct Client Access: Your clients go straight to a clean login screen branded for your business.

• Managed Hosting: We handle all backend hosting and maintenance so you don't have to manage DNS records or server configurations.

Absolute Privacy & Data Minimization

We follow a strict policy of data privacy, ensuring customer information remains minimal and protected.

• No Customer Contact Data Stored: We do not collect or store personal contact details, emails, or personal data for your accounts.

• Simple Account Hierarchy: We set up your main Admin Account. From there, your team can add additional admins, and admins can set up account access for your customers.

• Total Authority: You maintain full authority over who accesses your portal without storing personal identification on external databases.

Visual Exception-Based,Stock Displays

In most cases, stockists don't need to look through long spreadsheets for items that are readily available in your warehouse. They simply want a quick confirmation on stock status.

StockPortal.io uses a visual, Exception-Based Display:

1. Visual Range Overview: Your product lines are displayed as clean visual cards. When a range is fully in stock, it displays clearly for quick reassurance.

2. Simple Manual Adjustments: You maintain complete control over what is displayed. When an item becomes unavailable, you can quickly list it as out of stock via your admin panel.

3. Instant Detail: Retailers can click on any range with an out-of-stock item to view the specific SKU, description, and estimated restock date.

StockPortal.io at a Glance

• What it is: A lean, fast web app built specifically for manufacturers and wholesalers to share live stock availability with their trade customers.

• What it solves: Answers the main question your stockists actually care about—"Is it in stock?"—without trying to force you into an overcomplicated ordering system.

• How pricing works: Simple $99 per month subscription, zero setup fees, zero build costs, and no long-term contracts. Cancel whenever you like.

• How privacy works: Complete price and data privacy. We don't ask for your RRPs, margins, or trade discounts, and we never collect or store your customers' personal email addresses or names.

• How easy it is to manage: Flag an out-of-stock item in under 30 seconds, bring it back with a single click, and show your customers a live "Last Updated" timestamp right on your homepage.

• How fast it launches: Get up and running in minutes with your own dedicated yourbrand.stockportal.io link—no developers, no server headaches, and zero IT integration required.

Engineered To Fill The Gap

Our stock portal takes away the stress and time load, while ensuring your customers have a single source to check what they need.

COMPLETE CONTROL

SAVE TIME

No installation, hosting or integration worries, we host and provide the portal, you simply log in and adjust out of stock when necassary, easily add view only accounts for your customers and track when they last logged in and how often they have logged in.

Stop un-necessary ,repetitive phone calls and emails from retailers, reps, asking if items are available. When the portal is kept updated, everyone sees the exact details they need instantly, giving your office staff their time back.

ZERO TECH HEADACHES

You are in total control of how and when the portal updates. You can update it whatever day you want, whenever you want.The next time a customer logs in to check stock your update now shows, no waiting until they receive the spreadsheet next week. The dashboard also shows your customers the timestamp of your last update so they know how up to date and accurate the information is

We already use spreadsheets to communicate stock. Why consider this?

Spreadsheets work for internal tracking, but they fail when it matters most—especially on mobile devices, where over 60% of web traffic happens today.

Trade customers don't read stock emails for fun—they only open them when they need to check a specific product for a live quote. By the time they actually open that attached file a few days later, the data is already out of date.

Worse still, when a merchant is out on site or sitting with a client speccing a project, trying to open, pinch-zoom, and trawl through rows of a messy spreadsheet on a smartphone screen is simply not viable. StockPortal.io gives your buyers an instantly available, fast, clean, visual dashboard designed to answer the single question that actually matters: "Is it in stock?"

How does the portal benefit our business when all products are fully in stock?

It actually works incrediblty well ,the reason is two-fold, it acts as an automated, 24/7 visual proof engine that actively helps your trade buyers close deals.

The smoother your internal supply chain runs, the less management your portal requires. Even when you have zero out-of-stock items, StockPortal.io works continuously for your brand:

• Instant Visual Confirmation: Whether it's 8:00 AM at a busy trade desk or 8:00 PM on a site visit, merchants and end-clients get instant visual proof and confirmation that your full range is ready to dispatch.

• Accelerates On-the-Spot Sales: When a retailer is sitting with a client speccing your products, pulling up a clean, live dashboard confirming "In Stock" gives both parties total confidence to commit to the order immediately

• Zero Effort Confidence: Your portal delivers total customer transparency around the clock with zero ongoing admin effort required from your staff.

Why doesn't the portal show exact numerical stock quantities?

Because 95% of trade buying is regular, low/mid-quantity repeat business from multiple customers—and when a massive order does come along, it requires a conversation anyway.

We specifically set out to build a lean,fast system with no unnecessary bloat, delivering an extremely value-driven price point for SMEs.

• The Reality of Trade Sales: Most of your daily orders are small and frequent. Buyers don't need to know if you have 14 or 400 units—they just need quick confirmation: "Is it in stock?"

• The Exception vs. The Rule: Realistically, how often does a customer order 10 or 15 units of a single item at once? When that happens, it’s a major order. The customer naturally wants to call your sales rep—partly to double-check delivery ETAs, but mostly to ask: "Can you do me a bit of extra discount for this quantity?"

• Why That's a Good Thing: Those bulk orders are where a human sales rep should step in to negotiate, secure the deal, and make sure everything goes smoothly.

Full ERP integrations that can track individual unit counts are built for larger enterprises. We built StockPortal.io for a simple,lean system that works for 95% majority of SME business—giving buyers the fast binary answer they need for everyday orders, while leaving high-value bulk deals where they belong: in the hands of your sales team.

How much setup work is required on our end?

Very little. It is lightweight and takes zero technical work on your side.

You don't need an IT department, software developers, or lengthy staff training. We handle the technical framework so your sales team doesn't waste time on admin, and day-to-day updates take just seconds whenever a stock status changes.

How do customers know the stock information is up to date?

The portal dashboard features a prominent, live timestamp showing the exact date and time the portal was last updated.Everytime an SKU is edited it shows the last time, reassuring your customers.

• Zero Guesswork: Whether a customer logs in at 6:00 AM before hitting a site or 10:00 PM while pricing a job, they instantly see when the data was refreshed (e.g., "Last updated: Today at 08:30").

• Instant Reassurance: Seeing a clear, recent timestamp gives trade buyers complete confidence that the status on screen is current, accurate, and ready to rely on without needing to phone in just to double-check.

Does this need to connect directly into our internal ERP or accounting software?

No, it operates as an independent, standalone web application.

While bespoke software integrations are standard for enterprise setups, StockPortal.io is built for simplicity. It runs externally with your existing systems without touching your core IT infrastructure or requiring complex software installs.

Is our product range and account list secure?

Yes. You keep total control over who views your portal.

Your portal is not a public directory open to the open web or your competitors. You generate secure, individual logins for your approved trade customers, ensuring that only verified accounts can view your stock availability.

Why is 24/7 instant confirmation so critical for trade customers?"

Because buying decisions, quotes, and job specs don't just happen between 9am and 5pm—and the value of instant reassurance cannot be underestimated.

Your customers work long hours and need answers on their schedule, long after your office or trade counter has closed:

• On the Sofa at 10:00 PM: A contractor pricing up a job late at night needs to know if materials are available before committing to a client's tender.

• On a Site Visit at 8:00 PM: A merchant walking a job site with an end-client can pull up the portal on their phone to verify product availability on the spot.

• Early Morning Specs at 6:00 AM: An estimator speccing projects before trades hit the road can check live status instantly.

Whatever the device and whatever the hour, giving your buyers instant visual confirmation that a product is in stock gives them total confidence to lock in specs and commit to orders immediately.

Are there long-term contracts or hidden fees?

None.

We keep subscription terms completely transparent and flexible. There are no onboarding fees, developer costs, or rigid multi-year corporate contracts, and you can adjust or cancel your account at any time.

See our T&Cs for full details

What if our customers still prefer to call our office?

That's actually a good thing. Phone calls are a vital part of trade relationships—especially for larger, high-value orders.

Having spent 30 years in trade sales, I know firsthand that habits are hard to change. Our portal isn't built to cut off human contact; it gives you the visibility to make those phone conversations even better.

• Track Portal Usage: Your dashboard shows you exactly who is using the portal and who isn't.

• Prompt the Conversation: When a client rings up out of habit, it gives your Sales Rep or office a natural opening: "By the way, did you know you can check our live stock 24/7 on your phone?"

• Build Confidence: Reinforcing your fantastic stock levels over the phone while highlighting 24/7 access gives buyers total confidence in you, your products, and your reliability.

What do you need to get us up and running?

Getting setup is fast and simple. All you need to do is send us your product ranges and SKUs—we’ll handle the rest.

Call us old-fashioned, but we still believe in picking up the phone. We encourage a quick chat with every new client to answer your questions, understand your business, and make sure the portal is tailored perfectly to your requirements.