StockPortal.io

Simple , Affordable B2B Stock Portal Solution for SMEs

Give your trade buyers immediate confidence in your stock levels—without the high costs and I.T integration.

Test Drive The Portal - Live Demo

Experience the interface your team and trade buyers will use with our sandbox demo - log in and take a look around, search for SKU's ,add or remove items back in stock , log in now using the details below.

Username - sandbox

DEMO ACCESS

Password - sandbox26

https://sandbox.stockportal.io

Moving Beyond Emailing Spreadsheets

Spreadsheets are highly familiar, but they present a few quiet hurdles when it comes to emailing them to keep your customers informed:

The Missed Email

Weekly stock emails often go unread. Trade buyers rarely care about stock levels until the exact moment they need a specific item, by which time the email is buried in their inbox—or out of date. StockPortal.io replaces static attachments with a live 24/7 access point on any device, so customers never have to hunt through old emails for outdated files.

The Friction For Trade Customer

Checking a single item shouldn't require opening an email, downloading a file, and hunting through thousands of rows and columns. StockPortal.io provides a clean, simple dashboard where trade customers can browse exact ranges, spot out-of-stock items at a glance, or search directly by SKU in seconds.

Version Control

The moment a spreadsheet is emailed, it becomes a static document. If a stock status changes shortly after you send, the first your customer knows of this is the next time you send the spreadsheet and you have to hope they actually read it. StockPortal.io fixes version control with two simple workflows:

CSV Mode: Instead of emailing spreadsheets, simply drop it into your dashboard in under 60 seconds. Update as often as you like—even twice a day takes just two minutes—and your customers get live 24/7 visibility without searching for an email sent three days ago.

Manual Mode: Don't want to handle files? Simply toggle out-of-stock SKUs in seconds directly from your dashboard.

Limited Visibility

Email attachments offer no feedback. You have no way of knowing which of your trade customers are actively checking your stock or when they last looked. StockPortal.io gives you clear visibility into customer activity with built-in admin analytics, showing you exactly who is logging in.

Data Security

Once a spreadsheet is emailed, it can easily be forwarded or shared outside your trusted network. StockPortal.io is fully password-protected, ensuring only the trade accounts you approve can view your inventory data.

Freedom To Choose What Works For You

Engineered for Pure Speed and Efficiency

By focusing strictly on live inventory availability, StockPortal.io is designed to be as lean and lightweight as possible.

• Zero Unnecessary Bloat: We kept the platform focused purely on core features so the web app loads instantly on phone, tablet, or desktop.

• Instant Answers: When a retailer is on the showroom floor or putting together a quote, they can access live availability data in seconds without navigating multi-tiered menus.

Accessible Anywhere, Anytime: Supporting Your Trade Network

Business doesn't only happen between 9-to-5. StockPortal.io is fully responsive and accessible from any device, at any time.

• Late-Night Specification Checks: Whether a designer or retailer is working on a specification at 9 PM or over the weekend, they can verify your stock status immediately without waiting for office hours.

• On-the-Spot Reassurance: When a retailer is sitting with an end client who asks, "How quickly can I get this?", they can pull up your portal on a tablet or smartphone and provide visual confirmation on the spot.

• Stronger Relationships: Providing 24/7 visibility makes your brand easy to work with, supporting repeat business and long-term customer loyalty.

Simple Monthly Subscription: Transparent & Flexible

We believe offering a modern digital tool to your trade network should be straightforward and accessible.

• No Setup & Build Fees: We offer our platform with zero setup fees or custom build charges.

• Accessible Pricing: From just £139 per month, you can have your own dedicated, branded stock portal ready for your clients.

• Cancel Anytime: You retain total flexibility with month-to-month billing and no long-term contract lock-ins.

You Are in Complete Control: Effortless Stock Management

Your business should be run the way you choose. You remain in complete control of your stock display and how often you update the portal, without relying on automated background syncs.

• Manual mode:(Pure Simplicity): Updating an out-of-stock item takes seconds. To update multiple lines, simply paste in your SKUs and add an optional back-in-stock date. When an item arrives back in your warehouse, a single click restores it to live status. If your inventory levels are stable, there is virtually zero ongoing maintenance.

• CSV Mode (Bulk Updates For Exact Quantities): Prefer to update in bulk and show exact quantities? Simply drop in your regular warehouse export to update your entire catalog in seconds. Upload as often as you like with no restrictions.

• Minimal Maintenance: When your inventory levels are stable, there is virtually nothing to manage on the portal.

• Live "Last Updated" Tracker: Every time you adjust a SKU—whether updating an out-of-stock item or bringing one back—the live tracker on your homepage updates automatically. This gives your retailers complete confidence in the accuracy of your information.

Complete Price Privacy: Keeping Financial Data in Your Hands

Many trade platforms allow you to upload , wholesale margins, and discount structures into their database.

In line with our lean philosophy, we believe keeping pricing separate from stock checking is the cleanest approach. Your customers already know their terms—they have your printed brochures, their buying terms, and established relationships with your sales reps on the road and your support team in the office.

We operate with a strict zero-pricing framework. We don’t ask for your prices, and we don’t store them.

• 100% Financial Privacy: Your pricing tier structures, and trade discounts remain entirely within your internal management systems.

• No Customer Terms Exposure: Because the app does not store customer trade terms, your financial trade information is never hosted on external servers.

• Pure Stock Verification: The portal focuses solely on confirming physical stock availability with the option to show only RRPs, keeping the web app lightweight and secure.

Respecting Established Ordering Workflows

Over 30 years in this industry, we’ve learned a fundamental truth: businesses have established ordering preferences that work for them.

Whether your accounts place orders via direct email, quick-quote sheets, phone calls, or internal software, continuing to use those trusted methods keeps operations smooth.

StockPortal.io allows your team and stockists to maintain their existing ordering habits while using the web app purely for fast stock visibility.

Simple Technical Setup: Quick, Clean, and Easy

Launching your portal is designed to be smooth and straightforward without requiring complex IT support or hosting changes.

• No IT Integration Needed: You can get started without needing software developers or complex integrations.

• Custom Subdomain Branding: You receive a dedicated web link—your-brand - stockportal.io.

• Direct Client Access: Your clients go straight to a clean login screen branded for your business.

• Managed Hosting: We handle all backend hosting and maintenance so you don't have to manage DNS records or server configurations.

Absolute Privacy & Data Minimization

We follow a strict policy of data privacy, ensuring customer information remains minimal and protected.

• No Customer Contact Data Stored: We do not collect or store personal contact details, emails, or personal data for your accounts.

• Simple Account Hierarchy: We set up your main Admin Account. From there, your team can add additional admins, and admins can set up account access for your customers.

• Total Authority: You maintain full authority over who accesses your portal without storing personal identification on external databases.

Visual Clean,Stock Displays

In most cases, stockists don't need to look through long spreadsheets for items that are readily available in your warehouse. They simply want a quick confirmation on stock status.

StockPortal.io uses a visual, Manual or CSV Upload option

1. Visual Range Overview: Your product lines are displayed as clean visual cards. When a range is fully in stock, it displays clearly for quick reassurance.

2. Simple Manual Adjustments: In manual mode You maintain complete control over what is displayed. When an item becomes unavailable, you can quickly list it as out of stock via your admin panel.

3. CSV Mode: Simply upload your product CSV with exact stock quantities to update your stock visibilty.

4. Instant Detail: Retailers can click on any range with an out-of-stock item to view the specific SKU, description, and estimated restock date.

StockPortal.io at a Glance

• What it is: A lean, fast web app built specifically for B2B manufacturers and wholesalers to share live stock availability with their trade customers.

• What it solves: Answers the main question your stockists actually care about—"Is it in stock?"—without build costs or IT Integration.

• How pricing works: Choose your tier, Our Premier Portal currently on offer at £139 per month is our most popular subscription, zero setup fees, zero build costs, and no long-term contracts. Cancel whenever you like.

• How privacy works: Complete price and data privacy. We don't ask for your trade discounts, and we never collect or store your customers' personal email addresses or names.

• How easy it is to manage: Flag an out-of-stock item in under 30 seconds, bring it back with a single click, and show your customers a live "Last Updated" timestamp right on your homepage.

• What is CSV mode? : CSV mode allows you to upload your product info and live stock info, giving your customers instant exact quanities for each SKU.

• You Choose How You Show Stock: You can choose to show your customers simple available/out of stock, exact numbers or a hybrid threshold where exact numbers are only shown for items with less than 10 in stock and show 10+ for those with more.

• How fast it launches: Get up and running in minutes with your own dedicated yourbrand.stockportal.io link—no developers, no server headaches, and zero IT integration required.

Engineered To Fill The Gap

Our stock portal takes away the stress and time load, while ensuring your customers have a single source to check what they need.

COMPLETE CONTROL

SAVE TIME

No installation, hosting or integration worries, we host and provide the portal, you simply log in and adjust out of stock when necessary, easily add view only accounts for your customers and track their activity.

Stop un-necessary ,repetitive phone calls and emails from retailers, reps, asking if items are available. When the portal is kept updated, everyone sees the exact details they need instantly, giving your office staff their time back.

ZERO TECH HEADACHES

You are in total control of how and when the portal updates. You can update it whatever day you want, whenever you want.The next time a customer logs in to check stock your update shows, no waiting until they receive the spreadsheet next week. The dashboard also shows your customers the timestamp of your last update so they know how up to date and accurate the information is.

We already use spreadsheets to communicate stock. Why consider this?

Spreadsheets work for internal tracking, but they fail B2B customers when it matters most—especially on mobile devices, where over 60% of web traffic happens today.

Trade customers don't read stock emails for fun—they only open them when they need to check a specific product for a live quote. By the time they actually open that attached file a few days later, the data is already out of date.

Worse still, when a merchant is out on site or sitting with a client speccing a project, trying to open, pinch-zoom, and trawl through rows of a messy spreadsheet on a smartphone screen is simply not viable. StockPortal.io gives your buyers an instantly available, fast, clean, visual dashboard designed to answer the single question that actually matters: Is it in stock?

If you want to utilise your spread sheets, you can choose our CSV mode, where you can upload your latest stock sheets once and show all your customers live , exact quantities across all SKUs, without emailing each everyone of them.

See more

How does the portal benefit our business when all products are fully in stock?

It works exceptionally well for two main reasons, it acts as an automated, 24/7 visual proof engine that actively helps your trade buyers close deals.

The smoother your internal supply chain runs, the less management your portal requires. Even when you have zero out-of-stock items, StockPortal.io works continuously for your brand:

• Instant Visual Confirmation: Whether it's 8:00 AM at a busy trade desk or 8:00 PM on a site visit, merchants and end-clients get instant visual proof and confirmation that your full range is ready to dispatch.

• Accelerates On-the-Spot Sales: When a retailer is sitting with a client speccing your products, pulling up a clean, live dashboard confirming "In Stock" gives both parties total confidence to commit to the order immediately

• Zero Effort Confidence: Your portal delivers total customer transparency around the clock with zero ongoing admin effort required from your staff.

Does the portal show exact numerical stock quantities?

Yes it can, but you decide how your data displays—StockPortal.io supports both simple binary availability and exact numerical stock counts.

While you have the option to display exact figures across every SKU using our CSV Mode many suppliers choose our Manual Mode (In Stock / Out of Stock) for distinct strategic reasons:

• Standard Orders vs. Large Orders: For regular day-to-day purchasing, buyers don't need raw inventory counts—they just need immediate visual confirmation that stock is available to proceed with confidence.

• Protecting High-Value Sales Conversations: When a buyer needs a major, high-volume order outside their usual routine, binary availability encourages them to contact your team directly to discuss lead times, delivery schedules, and bulk pricing.

• Uncovering New Pipeline: That phone call opens the door for your sales reps to ask key commercial questions: "Is this a one-off order, or part of a larger ongoing project?" and "What else do you have coming up in the pipeline?"

• Freeing Up Your Team: StockPortal.io automates routine stock checking 24/7, while keeping high-volume inquiries routed to your sales desk where your team can win bigger business.

Whether you prefer straightforward In Stock / Out of Stock visibility or Exact Figures, you retain complete control over how your catalogue is presented.

Is StockPortal suitable for sole traders and SMEs?

Yes, StockPortal.io is built specifically to accommodate B2B sole traders, small businesses, and growing SMEs. You do not need a large IT team, complex enterprise software, or a massive budget to use it. It gives individual tradespeople and small merchants an instant, professional stock availability checker without the overhead of heavy enterprise tools.

How does StockPortal.io protect our commercial data, pricing, and account privacy?

StockPortal.io is engineered with a strict Privacy-First Architecture designed to safeguard your business and keep software lean:

• Margin & Commercial Protection: We deliberately exclude trade pricing, custom discount matrices, credit limits, and account terms. Your trade buyers already know their agreed contract terms. Leaving pricing off the portal eliminates unnecessary software bloat while keeping your confidential trade margins 100% private.

• Zero Personal Data Footprint: StockPortal.io never requests, stores, or processes personal buyer contacts, individual email addresses, or phone numbers. This zero-footprint design ensures your customer lists are completely isolated from external data risks while keeping the portal free from invasive tracking scripts, cookie popups, and compliance friction.

• Low-Exposure Account System: Access is managed via simple, supplier-controlled account logins. Even if a trade login credential is ever misplaced or shared, exposure is strictly limited to general product availability—never your trade pricing, margins, or buyer database.

Why is 24/7 instant confirmation so critical for trade customers?

Because buying decisions, quotes, and job specs don't just happen between 9am and 5pm—and the value of instant reassurance cannot be underestimated.

Your customers work long hours and need answers on their schedule, long after your office or trade counter has closed:

• On the Sofa at 10:00 PM: A contractor pricing up a job late at night needs to know if materials are available before committing to a client's tender.

• On a Site Visit at 8:00 PM: A merchant walking a job site with an end-client can pull up the portal on their phone to verify product availability on the spot.

• Early Morning Specs at 6:00 AM: An estimator speccing projects before trades hit the road can check live status instantly.

Whatever the device and whatever the hour, giving your buyers instant visual confirmation that a product is in stock gives them total confidence to lock in specs and commit to orders immediately.

Are there long-term contracts or hidden fees?

None.

We keep subscription terms completely transparent and flexible. There are no onboarding fees, developer costs, or rigid multi-year corporate contracts, and you can adjust or cancel your account at any time.

See our T&Cs for full details

What if our customers still prefer to call our office?

That's actually a good thing. Phone calls are a vital part of trade relationships—especially for larger, high-value orders.

Having spent 30 years in trade sales, I know firsthand that habits are hard to change. Our portal isn't built to cut off human contact; it gives you the visibility to make those phone conversations even better.

• Track Portal Usage: Your dashboard shows you exactly who is using the portal and who isn't.

• Prompt the Conversation: When a client rings up out of habit, it gives your Sales Rep or office a natural opening: "By the way, did you know you can check our live stock 24/7 on your phone?"

• Build Confidence: Reinforcing your fantastic stock levels over the phone while highlighting 24/7 access gives buyers total confidence in you, your products, and your reliability.

I've seen portals that are built for online sellers. How is StockPortal.io different?

Many smaller inventory portals out there are designed for e-commerce sellers who need automated APIs to keep online retail shopping carts in sync across platforms like Amazon, Etsy, Shopify, and WooCommerce.

StockPortal.io was built for a completely different market: B2B,SME trade suppliers who sell directly to physical merchants, stockists, and showrooms.

Trade buyers don't buy through consumer web carts—they order on trade account credit, via email, or over the phone. They don't need complex e-commerce checkout APIs; they simply need a fast, gated search engine to verify live stock availability before placing an order. StockPortal.io fills that exact gap without the unnecessary online retail bloat.

What industries can use StockPortal.io?

StockPortal.io is built for any B2B business that sells products or materials to trade buyers. Whether you are in construction, plumbing, electrical, timber, automotive, stationery, or industrial manufacturing, StockPortal.io provides a fast stock availability checker for your account customers. If you manage SKUs and sell via trade accounts, StockPortal.io fits your business model.

How do customers know the stock information is up to date?

The portal dashboard features a prominent, live timestamp showing the exact date and time the portal was last updated.Every time an SKU is edited, the 'last updated' timestamp updates automatically—giving your buyers complete reassurance

• Zero Guesswork: Whether a customer logs in at 6:00 AM before hitting a site or 10:00 PM while pricing a job, they instantly see when the data was refreshed (e.g., "Last updated: Today at 08:30").

• Instant Reassurance: Seeing a clear, recent timestamp gives trade buyers complete confidence that the status on screen is current, accurate, and ready to rely on without needing to phone in just to double-check.

How difficult is the initial setup? Do we need IT support?

Zero IT support is required. We handle the entire account setup for you. All we need to get started is a simple 3-column spreadsheet containing your Range, SKU, and Description.

How does Stockportal.io handle prices and customer trade terms?

Stockportal.io only displays RRPs and explicitly does not display discount tiers, or account terms. Your buyers already have their price books, brochures, and sales reps for pricing. Keeping sensitive commercial data off the platform protects your pricing integrity and ensures zero risk of price leaks to competitors.

What is StockPortal.io?

StockPortal.io is a gated, 24/7 stock portal web app built specifically for B2B trade suppliers—including manufacturers, distributors, and wholesalers. Because it is a responsive web application, your approved trade buyers can access it instantly from any device, anywhere: on a showroom tablet while designing a room with an end-client, on a desktop PC at a trade counter desk, or on a smartphone out on a building site. It gives your trade account holders a fast, visual dashboard to verify live product availability before quoting jobs, speccing projects, or placing orders on account.

Will using Stockportal.io stop my trade customers from calling us?

It will help reduce the low-value admin calls, not the relationship-building ones. When a buyer needs a massive order or a custom quote, they will still call to check stock and negotiate bulk pricing—and those are the exact revenue-generating conversations you want your phone lines open for.

How does instant search help buyers who only purchase a few specific items?

Trade buyers don't want to scroll through hundreds of irrelevant products. They log into the portal, search their specific SKUs, and get instant availability status in under three seconds. Even if they don't have the exact SKU number, they can search by product range name. If the range card shows no warnings, all items in that range are in stock; if an item is backordered, a quick tap reveals the exact out-of-stock items and ETAs.